Suite Tools

Connect

Online collaboration resources can provide users with the ability to work together synchronously (at the same time, in different locations) or asynchronously (at different times, in different locations). You can use these resources to easily create and share documents, spreadsheets, presentations, and forms. What makes these resources so accessible is that they are all located in the cloud Google Drive, Microsoft OneDrive, and iCloud are the three most commonly used cloud storage services.

Word Processing 

Word processing is the process of creating or editing a document using a word processor. It enables you to write text, store it electronically, display it on a screen, modify it, and print or share it. To make life easier, this application also has many templates that can be used to create content for your classroom. For these reasons, word processing is the most common computer application.

Microsoft Word

https://commons.wikimedia.org/wiki/File:Microsoft_Office_Word_(2018%E2%80%93present).svg

Microsoft Word is available in a desktop app or by using Office 365. Microsoft Word files are identified with a .docx file extension.
To learn more about Word, visit Word Help & Learning.

Spreadsheets 

A spreadsheet is a computer application that allows for the organization, analysis, and storage of data in a tabular format. They were originally developed to replace analog accounting worksheets, but today the rows and columns of data can be sorted, arranged, and used to make calculations.

Microsoft Excel

https://commons.wikimedia.org/wiki/File:Microsoft_Office_Excel_(2018%E2%80%93present).svg

Microsoft Excel is available in a desktop app or by using Office 365. Microsoft Excel workbook files are identified with a .xlsx file extension.

To learn more about Excel visit Excel Help & Learning.

Slide Decks

A slide deck is a collection of slides (single page presentations). This collection serves as a presentation tool that is often projected onto a screen for an audience to view and follow along.

Microsoft PowerPoint

https://commons.wikimedia.org/wiki/File:Microsoft_Office_PowerPoint_(2018%E2%80%93present).svg

Microsoft PowerPoint is available in a desktop app or by using Office 365. Microsoft Powerpoint slide deck files are identified with a .ppt file extension.

To learn more about PowerPoint visit PowerPoint Help & Learning


Forms

Survey/Poll - what is it?
A survey or poll allows for the collecting of data and information from or about people to describe, compare, or explain knowledge, attitudes, and behavior. Some survey tools can also serve as a platform for assessment with automatic grading.

Microsoft Forms

https://commons.wikimedia.org/wiki/File:Microsoft_Forms_(2019-present).svg

Microsoft Forms is available in Office 365 online. It allows for the creation of a survey, quiz, or poll. Once the survey is administered, the results are viewable online or they can be exported to an Excel Spreadsheet for analysis.

To learn more about Forms visit Forms Help & Learning

Blended Learning Platform

Microsoft Teams for Education: This is an organizational system for teachers utilizing Microsoft 365 apps. It allows teachers to assign and receive work from students. For more information, visit Getting Started with Teams for Education

Web Browser

In order to facilitate seamless connections between your Microsoft 365 apps, most people utilize Microsoft Edge as their web browser. For more information, visit Download New Microsoft Edge Browser.

Other Microsoft 365 Suites Tools Commonly Used in the Classroom

Click on the titles to learn more

Calendar: productivity

Contacts: productivity

Groups: productivity

Immersive Reader: accessibility

Lens: productivity

OneNote Class Notebook: virtual organizer

Outlook: email

Publisher: create a flyer

SharePoint: create a website

Skype: video conference

Sway: interactive, multimedia

Teams: virtual meetings and productivity

Whiteboard: collaborate

Word Processing

Word processing is the process of creating or editing a document using a word processor.  It enables you to write text, store it electronically, display it on a screen, modify it, and print or share it.  To make life easier, this application also has many templates that can be used to create content for your classroom.  For these reasons, word processing is the most common computer application.

Google Docs

“Google” Document by Erickson Duverge from the Noun Project

Google Docs is a free web-based application for word processing. Files can be accessed from any computer with an Internet connection and a full-featured Web browser. A mobile version is also available. When working offline, Docs can be converted and downloaded to one of these file types: .docx (Word), .odt, .rtf, .pdf, .txt, .epub and html zipped.

To learn more, visit Google Docs training and help.

Spreadsheets  

A spreadsheet is a computer application that allows for the organization, analysis, and storage of data in a tabular format.  They were originally developed to replace analog accounting worksheets, but today the rows and columns of data can be sorted, arranged, and used to make calculations.  

Google Sheets

“Google” spreadsheet by Erickson Duverge from the Noun Project

Google Sheets is a free web-based application for creating spreadsheets. Files can be accessed from any computer with an Internet connection and a full-featured Web browser. A mobile version is also available. When working offline, Sheets can be converted and downloaded to one of these file types: .xlsx (Excel), .ods, .pdf, html zipped, .csv (comma separated values), and .tsv

To learn more, visit Google Sheets training and help.

Slide Decks 

A slide deck is a collection of slides (single page presentations).  This collection serves as a presentation tool that is often projected onto a screen for an audience to view and follow along.  

Google Slides

“Google” slide show by Chameleon Design from the Noun Project

Google Slides is a free web-based application for creating presentations. Files can be accessed from any computer with an Internet connection and a full-featured Web browser. A mobile version is also available. When working offline, Slides can be converted and downloaded to one of these file types: .pptx (PowerPoint), .odsp, .pdf, and .txt. Also, individual slides can be converted to image files with these extensions: .jpeg, .png, .svg.

To learn more, visit Google Slides training and help.

Forms

Survey/Poll - what is it?
A survey or poll allows for the collecting of data and information from or about people to describe, compare, or explain knowledge, attitudes, and behavior.  Some survey tools can also serve as a platform for assessment with automatic grading.

Google Forms 

“Google” forms by Jemis Mali from the Noun Project

Google Forms can serve two purposes.  They allow for the creation of a survey, quiz, or poll and the analysis of the results.  In other words, once the survey is administered, the results are viewable online or they can be exported to a Google Sheet where the data can be aggregated.

To learn more, visit Google Forms training and help.

Blended Learning Platform

Google Classroom:  This is an organizational system for teachers utilizing Google apps.  It allows teachers to assign and receive work from students.  For more information, visit Getting Started with Google Classroom

Web Browser

In order to facilitate seamless connections between Google apps, most people utilize Chrome as their web browser.  For more information, visit Getting Started with Google Chrome.

Other Google Suites Tools Commonly Used in the Classroom

Click on the titles to learn more

Gmail: email

Google Calendar: productivity

Google Contacts: productivity

Google Drawings: create graphics

Google Groups: productivity

Google Keep: productivity

Google Meet: video conferencing

Google Tasks: productivity


Additional Google Drive Features

Here are some special features in Google Drive:

History of changes: When a Google document is edited the document is automatically saved and stored, and a history of the changes is kept.

Collaborators: An on-screen chat window shows who else is online viewing the documents. You can collaborate in Docs, Sheets, Slides, Forms, and more!
Collaborating in Google Drive Video

Speech to Text: Using the Chrome browser open a Google doc and go to the Tools menu. Select Voice Typing. Click on the microphone icon that appears in your document, it will turn red showing it is recording. Begin speaking and watch as it types what you say.

  • When you need a period say "period."
  • When you need a new line, say "new line."
  • When you are done click the microphone icon to turn it off

Citations for your research: When you are working in a Google document (using Chrome, Firefox, or Safari browsers) and want to get some resources, go to the Tools menu and select Research. This opens a side window where you can search for any topic, access a dictionary, images, and much more. You will also find a citation format where you can select MLA, APA, or Chicago.

Google Workflows Worksheet Resource


Files in Folders: Similar to Dropbox, you can create folders to keep your documents orderly. To move a document to a folder, you can drag and drop it in the appropriate place.

Save formats: Google Drive also lets you save in a variety of formats, including DOC, XLS, CSV, ODS, ODT, PDF, RTF, and HTML. In addition, you can also import files from Microsoft Office or other applications for collaboration.

Google Drive is also available as an app for multiple platforms.

Helpful tutorials: Here is the link to Google tutorials. If you like step-by-step help to get started, the basics from LearnFree.org are a great place for you to get your Drive going! Google Forms Tutorial

Word Processing

Word processing is the process of creating or editing a document using a word processor.  It enables you to write text, store it electronically, display it on a screen, modify it, and print or share it.  To make life easier, this application also has many templates that can be used to create content for your classroom.  For these reasons, word processing is the most common computer application.

Pages

Pages are the Apple version of a word processor.  You can use it as a web-based application on a Mac or its mobile version using iOS.  This one has an additional feature, you can add and adjust narration, notes, and sounds for people to play in your documents. 

To learn more about Pages, visit Pages

Convert Pages documents to PDF, Microsoft Word, and more

Spreadsheets

A spreadsheet is a computer application that allows for the organization, analysis, and storage of data in a tabular format.  They were originally developed to replace analog accounting worksheets, but today the rows and columns of data can be sorted, arranged, and used to make calculations.  

Numbers

Numbers is the Apple version of a word processor.  You can use it as a web-based application on a Mac or its mobile version using iOS.  This one is different from the others because it starts you off with a blank canvas instead of a grid.

To learn more about Numbers, visit Numbers

Slide Decks 

A slide deck is a collection of slides (single page presentations).  This collection serves as a presentation tool that is often projected onto a screen for an audience to view and follow along.

Keynote

Keynote is the Apple version of a presentation tool containing slides.  You can use it as a web-based application on a Mac or its mobile version using iOS.

To learn more about Keynote, visit Keynote

Forms

Survey/Poll - what is it?
A survey or poll allows for the collecting of data and information from or about people to describe, compare, or explain knowledge, attitudes, and behavior.  Some survey tools can also serve as a platform for assessment with automatic grading.

Although Apple does not have it’s own survey/poll feature, there are many mobile apps for this that will run on iOS.  For example, Survey Monkey for iOS will work on an iPhone or iPad.

Blended Learning Platform

Schoolwork: This is an organizational system for teachers utilizing Apple apps.  It allows teachers to assign and receive work from students.  For more information, visit Getting Started with Schoolwork 

Web Browser

In order to facilitate seamless connections between your Apple apps, most people utilize Safari as their web browser.  For more information, visit Safari Users Guide.

Other Microsoft 365 Suites Tools Commonly Used in the Classroom

Click on the titles to learn more

Calendar: productivity

Contacts: productivity

Reminders: productivity

Resources/Tools to Help Students LEARN About Cloud-Based Suite Tools


Support

  • Google Drive: Set docs to upload as OCR - view this video https://youtu.be/TMzdavug80U

  • Speech to text (set accents, translator)

  • Slides (real-time speech, closed captioning)

  • PowerPoint 2016, 2019 and Office 365 (Closed Captions)

  • Chromebook - live transcribe

  • Fonts: 6 top fonts:  Verdana, Aphfont, Cordel, Arial Rounded MT Bold, Arial, Tahoma

  • See the AT Things 20 & 21

Example:  Suite Tools Meets SAMR

S - type an essay using a Word processor; print and turn into the teacher

A - Create an essay that includes a spreadsheet and share with a peer for editing

M - Create an essay that includes a spreadsheet in which you discuss via webinar

R - turn your essay, spreadsheet into a multimedia presentation and record and publish on the web. 

 

Move on to the Apply page for Suite Tools